< Previousdisease carriers are protected against employment discrimination by the Americans with Disabilities Act (ADA). Approved by Staff Senate: January 14, 2019 and college policies at all times. Irresponsible behavior while under the influence of alcoholic beverages is not condoned and may be subject to review and/or action by the appropriate judicial body. UA-PTC expects students and employees to be free of the influence of controlled substances and to refrain from the use of controlled substances on college premises or at a college activity. Employees of UA-PTC are expected to refrain from activities involving controlled substances both on and off campus where such activities could have a detrimental impact on their abilities to perform their jobs. Persons may generally not use, dispense or be under the influence or possess drugs or alcohol on UA-PTC premises or at functions or activities controlled by the college. Any student or employee who possesses, gives or transfers controlled substances to another person or sells or manufactures a controlled substance while on campus or related premises will be subject to appropriate student discipline or employee discipline up to and including termination or expulsion, and/or referral to the authorities for prosecution. All employees and students must abide by the terms of this policy, and may be tested for drug or alcohol use if there is probable cause to believe that the person is under the influence of a controlled substance. Supervisors or instructors who believe they have an employee or student who is under the influence of drugs or alcohol should contact the UA-PTC Police Department for assistance. No other action should be taken by the supervisor or instructor without direction from the UA-PTC Police Department. Full-time, benefits eligible faculty and staff have access to the Employee Assistance Plan. The EAP program provides pre-paid counseling and family support programs designed to assist employees with substance abuse and addiction issues. Information regarding the program can be obtained from Human Resources. 15.3 Communicable & Transmittable Disease Control Employee should notify Human Resources immediately that a communicable disease risk may exist to limit additional exposure and to reduce risk. Additionally, chronic It is the intent of UA-PTC to establish programs designed to help prevent accidents and injuries resulting from the misuse of alcohol or the use of controlled substances by applicants for and employees in security-sensitive positions and drivers of commercial motor vehicles. UA-PTC strives to comply with the Federal Highway Administration (FHWA) and the Department of Transportation (DOT) regulations requiring drug and alcohol testing for employees in safety-sensitive functions. The provisions of this drug and alcohol testing policy do not relieve an employee from requirements pursuant to other college policies on drugs and alcohol. a.Safe Work Environment It is the policy of UA-PTC to be a drug-free workplace and to prevent and eliminate drug abuse from the workplace. UA-PTC has the obligation to: • Ensure a safe work environment for all employees; • Protect the students and other members of the public against endangerment resulting from the impairment of employees' physical or mental capabilities; • Protect its property and equipment from unnecessary damage; and • Assure that all UA-PTC business is conducted with efficiency and quality. UA-PTC requires, as a condition of initial and continued employment, that employees be free from the influence of alcohol and controlled substances while performing their duties as administration or employees. b.Safety-sensitive Positions Positions that require possession of a CDL as a condition of employment are considered safety sensitive (CDL safety sensitive). c.Security-sensitive Positions Level II For a serious health condition that makes employees unable to perform the essential functions of their job, including incapacity due to pregnancy and for prenatal medical care, see FMLA. For additional information, contact Human Resources. 15.4 Drug and Alcohol Testing for Safety & Security Sensitive Positions Approved by Staff Senate: January 14, 2019 Emergency Procedures Under no circumstance may a warning alarm or warning siren be ignored or action delayed. Proper evacuation procedures must be followed. Within your first week of employment, you are required to read and review with your supervisor the UA-PTC Approved by Staff Senate: January 14, 2019 a.Any drug prohibited by federal law or college policy; b.Alcohol; c.Prescribed drugs consumed by a person but not prescribed to that person; d.Any drug that is not legally obtainable; e.Any drug that is legally obtainable but is not being used for the prescribed purpose or is not being taken according to the prescribed dosages; and f.Any drug that would have a medical effect of reducing an individual's ability to safely operate a motor vehicle or perform a CDL safety-sensitive function. All employees deemed to be in a safety sensitive position will be subject to random drug testing throughout the year. Examples of a safety sensitive position include, but are not limited to, the following: campus police, physical plants, etc. Prohibited Drugs Prohibited drugs are defined in this section as: 15.5 Emergency Communications & Procedures Emergency Alert System UA-PTC will utilize the RAVE emergency system, texts and email to notify students and employees in the event of an emergency situation on the campus. In addition, Building Coordinators will be notified of events and any actions necessary to shelter in place or evacuate when possible. To register for alerts through RAVE emergency system, visit https://www.uaptc.edu/rave. Positions designated as security-sensitive Level II are addressed in OP 70.20. These may include CDL safety-sensitive positions. Employees Requesting Assistance Any employee who requests assistance in locating a qualified substance abuse professional or counselor should contact the Employee Assistance Program (EAP). If an employee contacts a supervisor for assistance with a problem with which EAP can be helpful, the supervisor should assist the employee in contacting EAP. http://www.youtube.com/watch?v=BLjoWjCrDqg. Your supervisor will provide further instructions. Approved by Staff Senate: January 14, 2019 Emergency Procedures flipchart provided you the first day of your employment. The guide provides information regarding: Campus Closing Procedures; Inclement Weather Policy; Emergency Contacts Numbers; Medical Emergencies; Individuals with Disabilities Evacuation; Criminal Activity Procedure; Violence on Campus; Power Outage; Natural Gas Leak; Elevator Failure; Spill Responses; Civil Disturbance Procedure; Concerning Behavior; Bomb Threat; Fire Emergency; Severe Weather; Suspicious Package, and more. You must keep the UA-PTC Emergency Procedures flipchart readily available in your classroom or work area. More information regarding emergency procedures at UA-PTC may be found on the website: https://www.uaptc.edu/police/emergency-preparedness 15.6 Firearms & Weapons Carrying a weapon or concealed handgun is NOT permitted on the UA-PTC campus at this time. Legislation mandates that in order to legally carry a concealed weapon on a college campus, a concealed carry permit holder must take and pass an enhanced certification training class. If you observe someone with a weapon, please call 911 or contact UA-PTC Police immediately. If you are on the NLR Campus, Aerospace, or the Business and Industry Center, call 501-580-1831. If you are on the South Campus or the Adult Education Center, call 501-626-7152. Possession, discharge, or other use of an weapon is prohibited on the grounds or in the buildings of any campus, division, unit or other area controlled by the University of Arkansas System, except that a handgun may be possessed by an individual who has a concealed handgun permit and has completed enhanced certification training in accordance with Act 562 of 2017. Storage of any weapon, including handguns, is prohibited at any location owned or operated by any campus, division or unit of the University of Arkansas System, except that a concealed handgun may be stored in a licensee’s locked and unattended motor vehicle. 15.7 Fire Safety Fire safety is of critical importance. During a fire alarm, all employees are to evacuate the building according to posted instructions. Every employee should know the location of fire pull boxes and fire extinguisher in his/her area. Please review and become familiar with the Fire Extinguisher use video located here UA-PTC wishes to provide a safe working and learning environment. To that end, the College has established this policy to ensure we comply with all state and federal regulations regarding safe working conditions, as well as best practices. It is part of an Approved by Staff Senate: January 14, 2019 15.8 Inclement Weather The college remains open for classes and other services during severe weather except in extreme circumstances. Any decision to close the college or to delay or cancel classes is made solely by the Chancellor. The college will notify the local news media to publicize the closing. All those who travel to the campus should use good judgment in making travel arrangements during severe weather. On those occasions when severe weather occurs and the college remains open, all employees are expected to meet their employment obligations and to arrive for work on time. Those employees who arrive more than two hours late will be charged annual leave time (if available) or leave without pay. Employees are expected to notify appropriate administrative personnel of the inability to get to campus or of a late arrival. In the unusual event that the college is closed, employees of designated departments providing essential services may be expected to report to work. Such departments include but are not limited to Police and Public Safety and Facilities Management. Employees uncertain of whether their presence is required should contact their supervisors. Equivalent time off will be awarded to staff members of essential service departments who work during such periods. Inclement Weather Policy 15.9 Police and Public Safety Your safety and the safety of others are of primary importance. While every precaution has been taken to insure a safe environment, safety must begin with you. Know the safety rules and regulations in your area and comply with them. You can do your part by being on the alert for safety problems and making suggestions to improve the college safety program. UA-PTC provides primary law enforcement service and community policing through the Campus Police/Public Safety department. Certified law enforcement personnel enforce federal, state, and local laws, including criminal laws and vehicle code violations, as well as investigate all criminal and traffic cases that occur on the campus. The Campus Police/Public Safety department also provides policing for a variety of events held on campuses and off-site locations. 15.10 Safety at the College 15.13 Workforce Compensation Workers’ Compensation provides all necessary medical, surgical, and hospital Approved by Staff Senate: January 14, 2019 employee’s responsibility to know an d follow all safety requirements. http://mediaserver.uaptc.edu/policies/400-Faculty-and-Staff/490-4-safety-at-the- college.pdf 15.11 Sexual Harassment Harassment on the basis of sex is illegal and a violation of Title VII of the Civil Rights Act of 1964, as amended. This policy defines sexual harassment and establishes a procedure whereby alleged sexually harassed students may lodge a complaint immediately and confidentially. All employees are required to report any student allegations of sexual harassment. Failure to report the allegation to the Title IX Coordinator, Title IX Deputy or Dean of Student Affairs will result in disciplinary action up to and including termination. Any person found to have violated the College’s policy against sex discrimination, sexual misconduct or harassment will be subject to appropriate disciplinary action including reprimand, suspension, termination, or expulsion. Any disciplinary action taken will depend upon the severity of the offense. It is also a violation of law for any person to attempt in any way to retaliate against a person who makes a claim of sexual harassment. Any behavior deemed to be retaliation against a person who makes a claim of discrimination, sex misconduct or harassment will result in disciplinary action up to and including termination. See Title IX and Sexual Harassment Policy. 15.12 Smoke and Tobacco Free Workplace Smoking is banned at all public institutions of higher education, including UA-PTC, in Arkansas. You may view the Clean Air on Campus Act of 2009 (Act 734) online at: https://mediaserver.uaptc.edu/content/ark-clean-air-on-campus-act-2009.pdf "Campus" is defined as "all property, including buildings and grounds that are owned or operated by a state-supported institution of higher education." UA-PTC Administrative Rule 235.1.1 prohibits all forms of tobacco and smoking, including the use of e-cigarettes or vapor devices. Smoking in vehicles on campus is also prohibited. Violators may face fines ranging from $100 to $500 and disciplinary action. Those employees who wish to quit smoking are encouraged to contact their physician or the Employee Assistance Program for information on smoking cessation and nicotine addiction options. Approved by Staff Senate: January 14, 2019 treatment following an injury on the job. In the event an employee is in an accident arising out of the course of employment, a report of the injury must be made to Human Resources. The employee should contact The Company Nurse at 1-855-339-1893 and provide the search code QR110 and follow the instructions given by the Nurse. The employer will not be responsible for disability, medical, or other benefits prior to receipt of the employee’s report of injury. Employees who are absent from work due to an occupational injury or illness will be subject to Arkansas Human Resource Management System policy statement, section 105, subsection 4.0 Workers’ Compensation. 15.14 Workplace Violence UA-PTC strives to provide a safe workplace for all employees, students and visitors. To ensure a safe workplace and to reduce the risk of violence, all employees are required to review and understand all provisions of this workplace violence rule. UA-PTC prohibits the possession of perilous weapons on College property without meeting the requirements of current state and federal enhanced carry requirements. Any employee in violation of this rule will be subject to prompt disciplinary action, up to and including termination. All UA-PTC employees are subject to this provision, including contract and temporary employees, visitors and customers on College property. The full policy can be found here http://mediaserver.uaptc.edu/policies/400-Faculty-and- Staff/490-5-workplace-violence.pdf 15.15 Personal Visitors on Campus Employees are welcome to have their family members visit their worksite, provided that the visits are infrequent, brief and planned in a manner that limits disruption to the workplace. If the frequency, length or nature of visits becomes problematic, the employee will be advised of the situation and will be expected to take corrective action. While children are in the workplace, they must be directly supervised by the parent/ family member at all times. Employees are expected to make childcare and backup childcare arrangements. They may not bring children to work in place of childcare. Any exception to this requirement must be made in writing by the Chancellor of the College. Employees are not permitted to bring ill children to work. This policy is not to be utilized as a backup childcare arrangement. Full-time employees are provided paid time off benefits which should be used for personal reasons or to care for an ill child. through direct face-to-face contact in order to entice the person to apply for a credit card. No person is permitted to engage in gainful enterprise or solicitation on the campus Approved by Staff Senate: January 14, 2019 16 Financial Services and Campus Operations 16.1 Driving College Vehicles It is the policy of UA-PTC that all employees whose job duties include driving a college vehicle must have a valid Arkansas driver's license with a driving record acceptable to the college's automobile insurance carrier. Records will be obtained and reviewed annually. All employees must have Travel Clearance through Human Resources to drive on State Business. All employees who drive a privately owned vehicle on official college business are expected to have a valid driver's license for the state of Arkansas and carry the minimum insurance required by state law. It is the policy of UA-PTC that any employee that drives a college vehicle or any employee driving a privately owned vehicle on official college business must operate the vehicle safely and in accordance with all applicable laws and driving conditions. Employees that drive on college business must immediately report any accident, driving ticket, or citation to his/her supervisor. It is the policy of UA-PTC that should an employee be involved in an accident while driving his/her own vehicle on college business the employee's insurance will be considered the primary carrier. 16.2 Expenditure of College Funds All expenditures of College funds must be authorized by the appropriate administrator. The Chancellor, as the chief executive officer, is the administrator for the expenditure of funds. Even though he/she may designate an individual, usually the Vice Chancellor for Finance, to oversee the expenditure of funds, the final authority rests with the Chancellor. Unauthorized expenditures will not be reimbursed and remain strictly the responsibility of the individual. 16.3 Gainful Enterprise and Solicitation In accordance with Arkansas Code Annotated 4-104-201 to 204, UA-PTC prohibits the offering of gifts or any other promotional incentives to anyone less than 21 years of age (NOTE: payments for travel or reimbursement for any expenses are not informational material); 2.The giving or receiving of food, lodging, or travel which bears a relationship to the public servant’s office and when appearing in an official capacity; Approved by Staff Senate: January 14, 2019 without permission of the Dean of Student Affairs. Persons wishing to solicit funds, sell printed matter, products, services or other items, distribute commercial literature of any kind, or post or distribute advertising material dealing with commercial items or services must secure approval in advance from the Dean of Student Affairs. Activities related to the sales of goods and/or services must be confined to areas designated by the Dean of Student Affairs. The above activities must be sponsored by the college, a recognized student organization or college-related organization. In addition, the individuals engaged in such posting, selling or soliciting must be currently enrolled UA-PTC students or employees of the college, or duly approved agents authorized to distribute material(s) or solicit sales on behalf of the college or a recognized college organization. Newspapers may be sold or distributed only in racks provided by the publisher in locations designated by the Dean of Student Affairs. Notices, Solicitation and Distribution of Literature on College Property No one may post or distribute materials which are libelous or obscene which violate or encourage the violation of federal, state or local laws or which attempt to exploit the name, image, or reputation of the College for commercial purposes. Anyone wishing to distribute literature on campus must inform and obtain approval from the Chancellor. Solicitations by External Agencies Requests by external agencies to distribute flyers, post notice, or otherwise advertise their services, programs, or products must be approved in advance by the Chancellor. 16.4 Gifts of Favored Treatment Employees should not accept a gift from someone not employed by the College. Do not accept favored treatment from anyone, internal or external to the College. This may give the appearance of impropriety and may be illegal. Acceptance of a gift or favor is not appropriate. Gift – As used in these rules, the term “gift” means any payment, entertainment, advance, services, or anything of value, unless consideration of equal or greater value has been given therefor. It does not include: 1.Informational material such as books, reports, pamphlets, calendars, or periodicals informing a public servant regarding his or her official duties.Approved by Staff Senate: January 14, 2019 3.Gifts which are not used and which, within thirty (30) days after receipt, are returned to the donor; 4.Gifts from an individual’s spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any of these persons, unless the person is acting as an agent or intermediary for any person not covered by this paragraph; 5.Campaign contributions; 6.Any devise or inheritance; 7.Anything with a value of $100 or less (NOTE: The value of an item will be considered to be less than $100 if the public servant reimburses the person from whom the item was received any amount over $100 and the reimbursement occurs within ten (10) days from the date the item was received.); 8.Wedding presents and engagement gifts; 9.A monetary or other award presented to an employee of a public school district, the Arkansas School for the Blind, the Arkansas School for the Deaf, the Arkansas School for Mathematics, Sciences, and the Arts, a university, a college, a technical college, a technical institute, a comprehensive life-long learning center, or a community college in recognition of the employee’s contribution to education; 10.Tickets to charitable fundraising events held within this state by a non-profit organization which is exempt from taxation under Section 501(c)(3) of the Internal Revenue Code; 11.A personalized award, plaque, or trophy with a value of one hundred fifty dollars ($150) or less. 12.An item which appointed or elected members of a specific governmental body purchase with their own personal funds and present to a fellow member of that governmental body in recognition of public service; 13.Food or beverages provided at a conference scheduled event that is part of the program of the conference; 14.Food or beverages provided in return for participation in a bona fide panel, seminar, speaking engagement at which the audience is a civic, social, or cultural organization or group; 16.5 Professional Development Budgets Each instructional and non-instructional unit may request funds for professional development through the annual budget process. Allocations will be based on availability of funds, previous year activity, and the number of personnel in the unit. Travel and professional development funds may be used for professional travel and/or unit professional development activities, such as a guest speaker, seminar, or Next >